Updates & COVID-19

Important Date Changes!

Clean Up Booths and DOC Extension
We got this! Based on feedback regarding the end date for girls to earn rewards- we will be extending that date so all Walmart booth efforts are included! See below for detailed dates. We thank everyone for the patience as this cookie season progresses and we value your feedback! 

Important Dates:
Cookie Season Timeline to Earn Rewards
Now- March 21, 2021

Clean Up Booths 
(additional proceed amount TBA)

March 22, 2021- April 4, 2021

Digital Cookie Open
Now- April 4, 2021

Troops Locked out of eBudde
(deadline to distribute cookies to girls and enter rewards)
March 26, 2021 by Noon

Troop Emails with Final ACH amount
March 29, 2021

Deadline to Submit Final Rewards for SU Cookie Managers
March 29, 2021 by Noon

Parent Debt Request due
April 1, 2021 by Noon

ACH Extension Request
April 1, 2021 by Noon

Troop Deposit in Troop bank for Remaining Balance
April 1, 2021

ACH Remaining Balance
April 5, 2021

Troop emails with DOC credit amount
April 12, 2021

Troop ACH Deposit for remaining DOC Credit
April 16, 2021

Clean Up Booths and Extended Digital Cookie

To give girls an extended opportunity to reach their goals during this challenging season we will also be extending the opportunity to sell through Digital Cookie until April 4th, 2021. 

The timeframe to earn rewards will still remain from now through March 7th. Cookie sales occurring after the March 7th timeframe through clean up booths or DOC will result in additional cookie proceeds to the troop. This amount is still to be determined and we will follow up via email, eBudde messages, and social media regarding the amount.

Clean Up Booth Operations (3/8/21- 4/4/21):

  • Troops may use cookies left, however additional proceeds can not be given as these will be coming from final troop ACH.
  • Troops may schedule by appointment only at council cupboards a cookie pick up, however these cookies cannot be returned. 
  • Cupboard pickups can be scheduled upon request during this time
  • Payment for additional cookies, minus the proceeds, will be required by either a check or credit card (except Grubhub booths). 

Walmart/Iron Hill Booth Updates

Walmart Booths

We are excited to report we received the approval from GSUSA to begin our outreach to Walmart managers to obtain final approval for booth locations along with dates and times. This will be coordinated with GSCB staff so please do not contact Walmart directly.

Walmart/Sam’s Club booth dates:
Feb 19, 20, 21
Feb 26, 27, 28
Mar 5, 6, 7
Mar 12, 13, 14
Mar 20, 21

How to sign up:
Beginning February 15th troops can sign up for ONE BOOTH.
If there are additional open booth slots on February 18th we will communicate to Troop Cookie Managers via eBudde messages and social media for troops to have the availability to choose additional booth offerings from the remaining slots.

Iron Hill Brewery Booths

GSCB is partnering with Iron Hill Brewery again to offer troops the chance to host cookie booths at one of the three locations in Rehobeth Beach, Wilmington, and Newark, DE over National Girl Scout Cookie Weekend.

Cookie booths at these locations will take place from February 19th through February 21st on Friday 4 pm to 8 pm, Saturday 12 pm to 8 pm and Sunday 12 pm to 6 pm. These booths will be made available for troops to sign up in eBudde on a first-come, first serve basis.

Although this booth opportunity is a council sponsored booth, troops must bring their own materials for these booths. 

Take the Booth Behavior Promise

(11/14/21) Safety at cookie booths is more important than ever. We ask all Girl Scout volunteers to take the Booth Behavior Promise, committing to COVID-19 safety guidelines. We  encourage sharing with your troop to take the promise as well.
*Those in violation of these measure will face up to immediate dismissal, cookie fund confiscated, forfeit of rewards, or suspension of all Girl Scout activities.

Digital Cookie Enhancements

(11/14/21) Great news! In addition to the already amazing functionality of Digital Cookie (DOC) platform, where girls can take their business online, this year troops have an opportunity to get in on the action!

Troop Link on DOC
The troop link allows troops to market a link that directly helps troop cookie sales online. Think of it as the troops ability to take their business online and hold virtual cookie booths! Now more than ever we understand it is important for you to have the tools to help girls reach their cookie goals in the digital world.

  • Troop links are accessible by the registered DOC volunteer and more details how to access can be found here.
  • Cookies purchased through the troop link are only available for direct ship or donation. No need to worry about additional delivery of cookies.
  • Cookies purchased through the troop link do not earn rewards therefore cookies will not need to be moved BUT can be allocated to specific girls if needed for participation. 
  • Sales through this link does not affect your troop PGA.

Additionally beginning February 1st, troop links will display for customers using “FIND COOKIES” through online avenues. A customer can enter their zip code and find a booth or be directed to a troop link within that zip code to order directly online! You do not need to do anything additional once your link is set up to have it display this way. The troop links within a zip code will be randomized each time that zip code is populated by a potential customer to give equal visibility as well.

Contactless Booth Payment through DOC
In your DOC troop roster you should see an additional girl named “Suzie Girl Scout,” this additional account affords the ability to use for contactless pay at booths. DOC now has technology to scan most credit cards through the camera on your device. We ask that you ensure you know how to access and are set up before your first booth if you intend to use this account for payment processing.

  • Set up the Suzie Girl Scout account prior to booths, instructions found here.
  • Ensure you have the DOC app installed on a phone or connected wireless device.
  • Access the Suzie Girl Scout account through log in made during set up.
  • Girl Delivery and Cookies In Hand options are both available through this account to sell cookies at booths.
  • After booth sales reconcile through eBudde boxes sold with participating girls, instructions found here.

All girl DOC accounts have the contactless payment functionality, so the “Suzie Girl Scout” link does not have to be used, but is a just an additional tool if it is a good fit for your troop. For additional resources for volunteers please visit our Cookie Resources or email MemberCare@cbgsc.org.

UPDATE: National Grubhub Partnership

 

(1/25/21) UPDATE: The GrubHub partnership opportunity will now include Junior Girl Scouts. 
(1/14/21) On January 12th, GSUSA announced a national pilot partnership with GrubHub for Girl Scout cookie ordering and delivery. Due to the additional responsibilities and risk management associated with this partnership it is only available for Cadettes, Seniors, and Ambassadors to participate in these delivery booths. These booths must also be in established GrubHub markets and on a council property. With these restrictions, we are moving forward with hosting the GrubHub opportunity at the NRC, PRC, and Camp Country Center on weekends from February 5th through April 5th. Participants in these booths are limited to two (CSA) girls and two unrelated adults, and additional training on the GrubHub platform will be required. 

We are excited to help pilot this program and with its success bringing a new way for girl’s to innovate their cookie business. Booth selection for these opportunities will be in eBudde and will operate like a council sponsored booth.

Mall Cookie Booth Update

(11/30/20) At this time, the Mall Cookie Booth Selections have been postponed until Troop users are added to the eBudde system from the previously posted dates of November 30th and December 7th. There are currently no users in eBudde and GSCB will send details out to all and post updates when those dates are available. SU Cookie Managers (SUCMs) and Troop Cookie Managers (TCMs) will receive an email from eBudde inviting them to log in and change (or set) their password for the 2021 Cookie Program season. TCM’s will need to complete their password change/setup before logging in to select their Mall Booth date/time.

We appreciate your patience and flexibility. 

Thank you, 
GSCB Product Program team

November COVID-19 Council Update

(11/19/20) This week all states within the GSCB footprint have announced changes in COVID-19 restrictions for general assemblies and activities. The COVID-19 Guidelines of Girl Scouts of the Chesapeake Bay all fall within these additional safety measures and remain unchanged.

COVID-19 GUIDELINES

To help guide your troop’s decisions in how to meet this year, whether virtual, in person outdoors, in person in a home, or in your normal meeting place, please utilize the GSCB Troop Guidelines found here. Please remember that as the recommendations for COVID-19 safety become more robust, these guidelines are subject to change and we will communicate changes to volunteers at such time via email.

For questions regarding the COVID-19 Action Plan, please contact our Member Care team at MemberCare@cbgsc.org or 800-341-4007. 

GSCB Fall 2020 COVID-19 Guidelines

On August 11th, Girl Scouts of the Chesapeake Bay shared a COVID-19 Action Plan to help prepare volunteers and parents/caregivers for the new Girl Scout year. To view this email, click here. The pieces of this action plan are outlined below. If you are a currently registered member and are not receiving Girl Scouts of the Chesapeake Bay email communications, please reach out to our Member Care team at MemberCare@cbgsc.org or 800-341-4007 for assistance.

COVID-19 Troop Guidelines

As the start of a new Girl Scout program year nears, we understand that there are new questions surrounding the COVID-19 impact on meetings and events. To help guide your troop’s decisions in how to meet this year, whether virtual, in person outdoors, in person in a home, or in your normal meeting place, please utilize the GSCB Troop Guidelines found here. Please remember that as the recommendations for COVID-19 safety become more robust, these guidelines are subject to change and we will communicate changes to volunteers at such time via email.

COVID-19 Troop Action Forms – ACTION REQUIRED!

To help GSCB staff support troops through this year, it is imperative that we know the status of all troops and how they plan on meeting from now through December 1st, 2020. If you are a Troop Leader and have not already completed a Troop Participation Form, please take the opportunity to do so now.

Additionally, ALL TROOPS are now being asked to complete a GSCB COVID-19 Troop Action Form before August 31st to ensure your troop’s meeting accommodations are documented and we can provide troop support for your specific situation.

COVID-19 Liability Waiver

Throughout the Girl Scouting year we will be asking families participating in any in-person events or troop meeting to complete an additional COVID-19 Liability Waiver. Once you complete your COVID-19 TROOP ACTION FORM, if your troop is meeting in person you will be provided a link to this form to distribute to families in your troop. 

To help support the completion of this waiver, GSCB will also be communicating to families via email on August 17th, and share through GSCB social media channels. Families completing this form will be prompted to provide their troop leader’s email address, once this is accurately provided you will receive an email to track all completed liability forms. To prepare please ensure families have the email address you’d like to receive this communication to. You may also start distributing the link to this electronic form found below.

GSCB COVID-19 LIABILITY WAIVER

 

For questions regarding the COVID-19 Action Plan, please contact our Member Care team at MemberCare@cbgsc.org or 800-341-4007. 

Girl Scouts of the Chesapeake Bay